The Hows And Whys of A Hybrid Event

Every organizer needs the best hybrid events that can boost their ROI and conversion better. You can create a more professional and impressive experience at your event with the right hybrid conference platform. Furthermore, they can provide a fully customizable space with excellent communication, engagement, networking, and entertainment opportunities.

Still, people have various how and why questions around the hybrid events. Hence, here are the most asked queries with answers.

1. Table of Contents

   Why Run A Hybrid Event?

You can get the best audiences and global reach with hybrid events. Furthermore, the hybrid meeting platform experts can help you engage the in-person and virtual attendees at the same time. You can take your physical event from 50 -100 to lakhs of people with hybrid technology integrations. It can be helpful in increasing your business ROI and reputation in the market.

2. How to Host a Hybrid Event?

You have to obey the proper steps to attain a professional hybrid event. Hence, here is a comprehensive step-by-step procedure for you to follow and host a hybrid event successfully.

• Decide the goal of your hybrid event that you want to achieve. It will be helpful in measuring your event’s success at the end.
• Create your event plan in detail, including all the aspects you want in your online and offline event.
• Create a team of managers at your organization and distribute the roles and responsibilities among them.
• Find the best hybrid events platform that can provide exceptional features and functionalities.
• Create compelling content for better information sharing and engage the audience throughout the event.
• Invite well-known brands for sponsorships and embrace your event value.
• Promote your hybrid event using best practices
• Take a test ride of your hybrid event platform
• Go live and keep various aspects that can be helpful in making your event engaging, communicative, and networking.
• Take audience feedback right after the event.
• Get a detailed analysis and report of your event from the hybrid event live streaming services.

3. Why Prefer Hybrid Even Rather Than the On-site and Online Event?

You can get the online audiences with virtual events and offline attendees with the on-site event. At the same time, You can engage both online and offline users with a hybrid event. Both can attend the event and know what you are up to. Hence, many organizations, from low to mid to large scale, choose hybrid events over online and offline ones. Furthermore, the hybrid exhibition platform can help you host a victorious event integrated with 3rd party apps and software, enticing engagement, seamless communication, and uninterrupted networking tools.

4. How to Promote Your Hybrid Event?

Marketing your hybrid event is the essential aspect of your event success rate. Hence, you can learn the expert’s ideas and suggestions for hybrid event promotion and create strategies accordingly. Furthermore, build a marketing team and ask them to plan and execute every advertisement step accurately. If you choose the correct sources, you can attain great success with your hybrid event promotion. Hence, here are various ideas that can be helpful in making your event a success.

• Create an eye-catchy landing page
• Promote speakers on your event page
• Start posting on social media
• Create and use hashtags to reach global audiences
• Make use of social media banners
• Create a series of teaser and trailer videos
• Use pop-ups across your site
• Write a guest blog and press release
• Send out email updates

5. How to Keep Your Audience Engage at Your Hybrid Event?

The most challenging aspect of an event is to keep the audience engaged. Hence, you will need more beneficial ideas and features that can be helpful in engaging the attendees at your event. So, here are some elements that you can get with the best hybrid event platform.

• Encourage questions with Live Q&A
• Bring out some fun with gamification
• Learn about your audience with live polling
• Get online attendees talking with live chat
• Provide clap, hoot, and emoticon reactions
• Use live text and video-based notifications
• Share some social media discussions with the social wall
• Excite the audience with different background selfies with the AR photo booth
• Create some competitive vibe with the leaderboard
• Get your attendees working together during workshops.

6. How to Boost Communication at Your Hybrid Event?

You have to include beneficial interaction tools in your hybrid event. Moreover, it is easily possible with hybrid event platforms. Hence, here are some features you can get to boost communication like a rocket.

• Audiences can chat 1:1 or create groups to discuss anything via chat.
• Hosts can create a questionnaire in advance to show during the live session with a live poll. Provide four options for every question that attendees can choose and get a percentage in real-time.
• Provide a separate Q&A session where attendees can ask questions, and speakers will answer in real-time.
• Everyone at the event, from audiences to speakers to partners, can use the live audio & video call option to connect with anyone at the hybrid event.
• Global audiences can gather in the chat rooms for better discussion.
• Audiences can book an appointment even before the event starts with the pre-meeting scheduler. Furthermore, it can help you talk with everyone who is interested in your brand.
• You can integrate third-party apps and software in your event for better communication, such as WhatsApp, Zoom meeting, Google meets, Bluejeans, PayPal, Razor pay, and more.

7. How to Boost Networking Opportunities at Your Hybrid Event?

Networking is a must aspect of every event, whether you conducted online or offline. Hence, your hybrid event needs the right features and functionalities in order to keep the same experience. Furthermore, the hybrid meeting platforms can offer you the best components, such as:

• Networking Tables
• AI Matchmaking
• Hybrid Networking Lounge
• Business Card Exchange
• B2B Meeting Scheduler
• CXO Lounges

So, these are the various hows and whys of a hybrid event. You can create a great event with 100% communication, customization, entertainment, engagement, and networking opportunities.

Hope, you will find this article beneficial in knowing all the hows and whys of a hybrid event in 2022.

Author bio:

Hello, I am a professional SEO Expert & Write for us technology blog and submit a guest post on different platforms- we provide a good opportunity for content writers to submit guest posts on our website. We frequently highlight and tend to showcase guests.